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Warehouse Solutions Inc.

Georgia, USA

450 employees
Distribution & Fulfillment

โŒ The Problem

  • โ€ข Buddy punching: ~15% of employees (68 people) ร— 2 hours/week
  • โ€ข Direct losses: $137,904/year from time theft
  • โ€ข Time rounding: 7 min per clock-in = $200,070/year overpayment
  • โ€ข HR spent 28 hours/week resolving disputes
  • โ€ข 40-50 time disputes monthly

โœ… The Results

  • โ€ข Buddy punching: eliminated completely = $137,904/year saved
  • โ€ข Time rounding: 94% reduction = $188,066/year saved
  • โ€ข HR efficiency: 28 hrs โ†’ 3 hrs/week = $45,500/year saved
  • โ€ข Time disputes: 98% reduction (40-50 โ†’ 1-2/month)
  • โ€ข Setup time: 45 minutes total
Annual Investment
$64,800
Total Savings
$427,630
Net Profit
$362,830/year
ROI
560%

I've been in warehousing for 15 years and tried everything: biometrics, RFID, mobile apps. WorkTime One is the only solution that actually works because employees don't have to do anything. They just open the door with their badge like they always did, and the system automatically captures the exact time. In the first 6 months, we saved more than I budgeted for 2 years.

โ€” David Rodriguez
Operations Director, Warehouse Solutions Inc.
๐Ÿญ

Precision Parts Co.

Michigan, USA

320
Employees
3
Shifts
24/7
Operation
โš ๏ธ
The Challenge

Manufacturing facility operating 24/7 across three shifts with 320 employees. Average full labor cost: $32/hour (including benefits).

Time Rounding Problem:

  • โ€ข Employees clock in 10-15 minutes early/late per shift
  • โ€ข Old biometric system rounds to nearest 15 minutes
  • โ€ข Result: 160 hours/day of overpayment across all shifts

Loss calculation: 160 hrs ร— $32 ร— 260 working days = $1,331,200/year

๐Ÿ’ก
The Solution

WorkTime One integrated with existing infrastructure:

1. HID Badge Reader Integration

Connected existing 12 HID readers to WorkTime One via API. Zero hardware replacement needed.

2. Kronos Workforce API Sync

Bi-directional sync with Kronos payroll system. Real-time attendance data without double-entry.

3. MES Production Orders

Automatic tracking of which production order employee is working on. Links attendance to job costing.

๐Ÿ“Š
The Results
$1.18M

Annual Savings

2,563%

ROI

98%

Dispute Reduction

20 hrs

HR Time Saved/Week

Additional Benefits:

  • โœ“ Automatic production order cost tracking
  • โœ“ Real-time shift attendance visibility
  • โœ“ Eliminated manual timesheet corrections
  • โœ“ Integration with existing security badges
๐Ÿšš

FastShip Logistics

Ohio, USA

285
Employees
2
Warehouses
24/7
Operation
โš ๏ธ
The Challenge

Two warehouse locations operating 24/7 with 285 employees. Average wage: $17.50/hour + benefits.

Multiple Problems:

  • โ€ข Buddy punching: employees clocking in for absent coworkers
  • โ€ข GPS mobile app disputes: 60-80 location conflicts per month
  • โ€ข HR spending 15-20 hours/week resolving time disputes
  • โ€ข No integration with existing door access control (Schlage NDE)

Estimated losses:

Buddy punching: ~$298,000/year | HR time: $67,000/year

๐Ÿ’ก
The Solution

Replaced GPS mobile app with door-based tracking:

1. Schlage NDE Lock Integration

Connected 8 warehouse entry points. Automatic attendance tracking when employee unlocks door with their badge.

2. Eliminated GPS Mobile App

Replaced unreliable GPS check-ins with physical door entry tracking. 100% accurate location verification.

3. Buddy Punching Prevention

Each employee must physically unlock door with their personal badge. Impossible to clock in for someone else.

๐Ÿ“Š
The Results
$298K

Buddy Punching Savings/Year

$67K

HR Time Savings/Year

0

GPS Disputes/Month

87%

Payroll Processing Reduction

Financial Summary:

Total Annual Savings: $365,000
WorkTime One Investment: $41,040
Net Annual Profit: $323,960

Additional Benefits:

  • โœ“ Eliminated all GPS location disputes
  • โœ“ No mobile app for employees to manage
  • โœ“ Seamless integration with existing security system
  • โœ“ HR department freed from dispute resolution
๐Ÿ›’

MegaMart Stores

Florida, USA

680
Employees
22
Stores
$18
Avg Hourly
โš ๏ธ
The Challenge

Retail chain with 22 store locations and 680 employees across Florida. Wage range: $14-22/hour depending on position.

Early Clock-in Problem:

  • โ€ข Employees arriving 10-15 minutes before shift start time
  • โ€ข Old TimeClock+ system allowed immediate clock-in upon arrival
  • โ€ข Result: paying for 680 employees ร— 12.5 min/day average early time
  • โ€ข No automatic overtime approval or alerts for managers

Annual loss calculation:

680 emp ร— 12.5 min/day ร— $18 avg ร— 260 days = $497,880/year in early clock-ins

๐Ÿ’ก
The Solution

WorkTime One integrated with smart entry systems and shift scheduling:

1. Smart Entry Integration

Connected to store door systems. Automatic attendance tracking when employee enters with their badge.

2. Grace Period Rules

Configured 5-minute grace period before shift. Early arrivals not paid until scheduled start time unless manager approves.

3. Real-time Overtime Alerts

Mobile dashboard for store managers. Instant notifications when employee approaches overtime threshold.

๐Ÿ“Š
The Results
$447K

Annual Savings

$1.31M

3-Year Total Savings

90%

Early Clock-in Reduction

22

Stores Monitoring Real-time

3-Year Cost Comparison:

Old System (TimeClock+): $89,000/year
Early clock-in losses: $497,880/year
WorkTime One + Savings: $447,000/year benefit
Net 3-Year Gain: $1,314,240

Additional Benefits:

  • โœ“ Mobile dashboard for 22 store managers
  • โœ“ Automatic overtime alerts prevent surprises
  • โœ“ Integration with existing door access badges
  • โœ“ Real-time attendance visibility across all locations

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